MINUTES OF A MEETING OF SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 12th JULY 2010 IN THE MARKET HALL AT 7:15pm

Present:
Cllr M. Palman, Chairman
Cllr. Sir P Batho
Cllr. Mrs. R. Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Miss B. Peall
Cllr. Mrs. D Sculley
Cllr. Ms C. Trotter-Langlois
Cllr. D. Willett

In attendance:
Mrs M. Gallop, Clerk to the Council
County Cllr Rae Leighton
2 members of the public


PUBLIC FORUM: No enquiries

REPORT FROM THE LOCAL POLICE: Sgt Goddard had circulated a report (attached). The Clerk read out the report and there were no questions raised A number of incidents have occurred since that report was written but will no doubt appear on the July report.

REPORT FROM THE COUNTY COUNCILLOR: Cllr Leighton advised that there will be a meeting of the Suffolk Police Authority & Suffolk Constabulary Partnership Seminar this coming Friday 16th July.
The County Council are focussing on how to deal with the proposed cuts within the public sector. The coalition Government are announcing new measures all the time and the local Government are trying to come to terms with the numerous changes. If Council Tax is not increased there will be a severe shortfall in the budget and cuts in employment and services will be necessary.
Schools Organisation Review (SOR) phases 1 and 2 will continue but it is likely that phase 3 will be postponed.

REPORT FROM THE DISTRICT COUNCILLORS: Sir Peter advised he had nothing to report on apart from the fact the District Council have a severely restricted budget and cuts will no doubt follow.

AGENDA



3695. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered.
None declared.

3696. APOLOGIES FOR ABSENCE: Cllr Mrs Andrews (holiday), Cllr G. Cooke (holiday), Cllr B Jones, work commitment, Sgt. D. Goddard, Cllr. G. Moye, sick, Cllr. Col. R. Warren (holiday)

3697. MATTERS TO BE RAISED UNDER AGENDA ITEM 19:
3697.1 Hoarding near Waitrose, Cllr D Willett.
3697.2 White lines on the kerb near the Chinese Restaurant, Cllr K Howe
3697.3 Church Street, Cllr M Palman

3698. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 14th JUNE 2010 MEETING previously circulated: Unanimously agreed and signed. Motion carried.


3699. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Cllr Willett reported that the hoarding around our drought garden near Waitrose is now looking unsightly. It has graffiti on it and the finished edge at the top is missing. The Clerk has written to Waitrose on a number of occasions about the hoarding because it was put up, without our knowledge, blocking our new drought garden that had cost Saxmundham in Bloom a great deal of money. Cllr Palman proposed that we send Waitrose an invoice for the recovery of the cost of the drought garden. Seconded by Cllr Miss Peall. Unanimously agreed. Motion carried. Cllr Willett proposed the Clerk write to Waitrose again complaining about the graffiti and the condition of the hoarding, copying in their Head Office and Bugle Communication. Cllr Mrs Damiral White seconded this, unanimously agreed. Motion carried. Cllr Willett enquired about the success of the Italian Market that had taken place on 20th June. This was held in the Market Place and was reasonably well attended.

3700. TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:

485 SCC ‘We mean business road safety workshops’
486 Just for Fun ‘a new invention – a toothbrush in a tube with pot and spring’
487 UK Media Group – Map at Saxmundham Train Station – reply to our complaint
488 Suffolk Acre AGM 14th July 2010
489 SCDC Agenda & minutes
490 Suffolk Police Authority – Information about programme of changes
491 email Barry Woodgett SCC – development of the Station Investment Plan
492 Natural England – withdrawing as lead partner from White-Tailed Eagle Reintroduction Project
493 Police Authority – Keeping Suffolk Coastal Safe

B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:

126 Suffolk Police Authority & Suffolk Constabulary Partnership Seminar Friday 16th July 9.30am-1pm – Cllr Willett was hoping to attend.
127 SCC Youth Development – Can they have gazebo erected on Memorial Field Tuesday 27th July & 18th August ? Unanimously agreed.

C – OTHER CORRESPONDENCE RECEIVED TO DATE:

C197 Kelsale CEVCP School Pre planning consultation Circulation
C198 Coldfair Green School Pre planning consultation
Circulation
C199 Polly’s put the kettle on Various info and requests
A motion was carried on majority, 3 against, that the Town Council did not agree to the request for reduced hall charges. Cllr Mrs Damiral White proposed that the Town Council purchase a nappy changing fold down facility for £50.00.Seconded by Cllr Mrs Sculley. Unanimously agreed. Motion carried.
C200 National Express The East Suffolk Lines Circulation
C201 Email Alister Dufton Response to article regarding another supermarket in Saxmundham Circulation
C202 ESTA Agenda for meeting 28th July 7.30pm Cllr Willett will attend
C203 SALC Local Councillor Circulation
C204 Neighbourhood Watch Newsletter Summer 2010 Circulation
C205 SCDC Greenprint Forum 26 July Cllr J Fisher
C206 Town Telegraph Monthly newsletter Circulation


3701. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
The Town Clerk expressed her thanks to Cllr Howe and his team for all their hard work in ensuring Saxmundham looked beautiful for the judging of Anglia in Bloom earlier today. Mrs Willett had worked diligently by watering Fromus Square daily to ensure that it also bloomed. The Clerk will write a letter of thanks.

3702. FINANCE REPORT:
* To approve the monthly finance report to end of June 2010 – unanimously agreed. Motion carried.

A five minute break ensued. Cllr Willett had to leave due to work commitments.

3703. TO DISCUSS THE REDUCTION IN THE NUMBER OF TOWN COUNCILLORS FOR THE NEXT TERM: After much discussion Cllr Mrs Damiral White proposed approval to reduce the number of members for the next term from 14 to 11 and to request Suffolk Coastal District Council to make the necessary order under section 16 of the Local Government Act 1972 to put that into effect, which was seconded by Cllr Sir Peter with all in favour. Motion carried.

3704. TO CONSIDER SAXMUNDHAM PRIMARY SCHOOL’S IDEAS FOR ROAD SAFETY:
Chestnut Class had written to the Town Council with their ideas regarding road safety. The Clerk had acknowledged the letter and will forward it to Highways for consideration.

3705. TO CONSIDER OUR RESPONSE TO THE SCC FLOOD SURVEY:
Cllr Palman completed the flood survey having previously discussed this with the Councillors.

3706. TO RECEIVE A REPORT FROM SAVVY: Nothing to report.

3707. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE: Cllr Mrs Damiral-White reported:

The following applications were considered by the Planning committee on Monday 5th July.

C10 1295
Reef Estates Ltd
C & W Plastic Mouldings, Church St Saxmundham
Change of use to A1 retail including extension & new shop front
The committee supported the application but would like to see the pedestrian footway extended across the Froms Bridge to allow free access to St. Johns Church.
C10 0990
Vipassana Trust
Whitewell Day Hospital, Saxon Road, Saxmundham
Change of use from day hospital to institutional residential (Class C2) (silent meditation retreat centre)
The committee unanimously supported this.


Decisions received from SCDC:

C10 0931 34 Saxon Road, Saxmundham, erection of rear conservatory – SCDC permission granted 18.06.10
C10 1279 38 Albion Street, Saxmundham, use of land for the erection of one dwelling (renewal of outline planning permission C07 0876 – SCDC outline planning permission agreed 17.06.10

Planning Officer SCDC CB/EN10/0185 Enforcement team will investigate the satellite dish at Zorbas.
C10 1204 - 55 Rendham Road, Saxmundham SCDC permission for Change of use from registered care home to a pair of dwellings

3708. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE:
Cllr Palman proposed that we accept the P & R’s recommendation to include the Freedom of Information clause in the Standing Orders. Unanimously agreed. Motion carried.
Landscaping at east of Fromus - Cllr Fisher proposed that we wished to have input regarding the future of this land. Seconded by Cllr Sir Peter. Unanimously agreed. Motion carried

3709. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: Cllr Mrs Sculley reported that the kitchen had been painted and we are waiting to have the guttering done. Once again water got into H G Crisps causing more damage. It appears to come either from our dilapidated Market Hall window or actually through the bricks under the stone ledge under the wooden sill. Our window needs urgent repairs or replacement and the Clerk is liaising with Suffolk Coastal as we have a listed building.

3710. TO RECEIVE A REPORT FROM SAXMUNDHAM IN BLOOM: Cllr K Howe reported that the Judges
looked around Saxmundham for about 4 hours as he took them on a more extensive tour this year. The Primary School undertook an eco project in the under 12 category that impressed the Judges. The Anglia in Bloom Awards Ceremony will take place on Wednesday 15th September at the Delphi Club in Sudbury this year.

3711. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE: The Clerk reported that Saxmundham News had been published and circulated.

3712. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
Cllr Fisher attended the CATS AGM on the 24th June and reiterated that it is a worthwhile cause.

3713. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION as notified under Agenda item 3:
3697.1 Hoarding near Waitrose, Cllr D Willett. – previously discussed
3697.2 White lines on the kerb near the Chinese Restaurant, Cllr K Howe – as the lines have really faded Cllr
Fisher will go to Highways to request repainting. Cllr Fisher kindly offered to report to the Environment
Agency that the Gull stream needs cleaning near the footbridge near Saxon Road.
3697.3 Church Street, Cllr M Palman reported concern regarding the proposed entrance of the new Tesco
Store opposite the pedestrian walkway. Highways have looked at this and there will be a slip and filter
right turn lane to inhibit traffic obstruction.


3714. DATE OF NEXT MEETING: 13 SEPTEMBER 2010



Signed…………………………………………………… Dated…………………………………..







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* Page 4 of 4 Town Council Minutes 12th July 2010